Obtaining ethical approval for academic research can be challenging due to the complex and sensitive nature of the issues involved. Researchers must ensure that their study design is in line with ethical guidelines and does not cause harm to participants. Additionally, gaining consent from participants and maintaining their confidentiality can be difficult. The review process for ethical approval can be lengthy and involve multiple stakeholders, such as institutional review boards and ethics committees, which can lead to delays in starting the research.

Getting all necessary documents in place for ethics approval in academic research is crucial to ensure that the research is conducted ethically and responsibly. It protects the welfare and rights of participants, ensures compliance with ethical guidelines and laws, and promotes the credibility and integrity of the research project.

At Indeemo, we continue to support a wide range of research objectives from Universities and institutions around the world. Notably, early career researchers and PhD candidates approach us at a critical stage of their research process where they are seeking to obtain ethical approval to commence their fieldwork and primary data collection.

This article follows the first of our academic research blog series A Guide for choosing the best Primary Data Collection Tool for Qualitative Research in Academia, and focuses on some of the key areas to consider in the ethical approval application process - with the aim to support early career researchers in their journey in obtaining ethical approval and onboarding a data collection tool like Indeemo

The Importance of Ethics in Research

In the realm of academic research, the importance of ethics is often overshadowed by other aspects such as research design and statistical analysis. While a rich understanding of research methodologies (such as Diary Studies or Ethnography) and robust study designs are commonly emphasised in the training of early career researchers, the prominence of ethics in research can sometimes be overlooked - but this is not always the case. However, failing to give equal prominence to ethics can have detrimental consequences for both researchers and participants, encompassing risks that arise before, during, and after fieldwork.

While research design and methodology hold undeniable importance, it is essential to strike a balance between rigour and ethical considerations. A robust research design should incorporate ethical safeguards and procedures to mitigate potential risks to both researchers and participants. This includes obtaining informed consent, ensuring participant confidentiality, addressing power imbalances, and employing appropriate data collection methods. Integrating ethical considerations into research design enhances the overall quality and credibility of the study.

Considerations for Researchers New to the Ethics Approval Application Process

The process of obtaining ethical approval for academic research can be daunting, particularly for researchers who are new to the application process. It is crucial for researchers to carefully consider several important aspects to ensure a successful ethics approval application. One of the key considerations is the risk-to-benefit ratio associated with the research study.

The Participant Risk-to-Benefit Ratio

The risk-to-benefit ratio requires researchers to thoroughly evaluate and demonstrate that the potential benefits of participation in the study and the data produced outweigh any potential risks to the participants. It is not sufficient to merely propose an interesting research project or outline the study's objectives. Researchers must explicitly articulate the significance and importance of the research, emphasising what it aims to contribute to the field or society as a whole.

While it may seem obvious to the researchers themselves why the research is valuable, it is essential to effectively communicate this to the ethics committee. Avoid assuming that the committee will automatically recognise the importance of the research. Clearly and explicitly explain why the proposed study is necessary, how it fills existing gaps in knowledge, and the potential impact it could have on advancing scientific understanding or addressing societal issues.

Additionally, it is important to remember that the risk-to-benefit ratio is not always straightforward. Each research study is unique, and the potential risks and benefits may vary depending on the nature of the research, the target population, and other contextual factors. Researchers should carefully assess and outline the potential risks and benefits associated with their study, demonstrating a thorough understanding of the ethical implications.

Communicating Clearly: Informing Participants about Data Collection and Usage

Informing participants about the research process, the data being collected from them, and how that data will be utilised is of utmost importance. The manner in which participants are informed should be tailored to their specific characteristics and circumstances. For instance, if the research involves vulnerable groups like individuals with learning difficulties, those with medical illnesses, or even children, different materials suitable for different age groups and cohorts will be required. Adapting the communication approach to meet the needs of the participants is essential.

Ultimately, one of the key criteria in the ethical approval application process is ensuring that participants are well-informed about the research procedures. This includes explaining the purpose of the study, the data being collected, and how it will be used. Researchers must make sure that the information provided is accessible and comprehensible to the participants.

Storage of Research Data: Ensuring Security and Privacy

When seeking ethics committee approval for academic research, one of the primary concerns revolves around data protection. Researchers must address critical questions regarding how data will be stored, the security measures in place, data transfer protocols, and storage locations. Transparency and assurance of confidentiality and anonymity throughout the data collection process are vital.

One crucial aspect of data protection is outlining how the research data will be stored securely. For instance, when utilising tools like Indeemo for data collection, it is necessary to specify the storage location. Researchers should clarify where the data will be stored and ensure that the chosen platform adheres to robust security protocols.

Confidentiality and anonymity are paramount when conducting research. It is essential to describe how data will be acquired or transferred from participants to the researcher and outline the measures taken to protect participant identities. Explain how you and the software you are using, such as Indeemo, prioritise maintaining confidentiality and anonymity throughout the data collection process. This can include anonymising data at the point of collection, employing unique identifiers, and storing personal information separately from research data.

When using platforms like Indeemo for data collection, emphasise your selection of reputable and trustworthy software. Describe the platform's commitment to data protection, privacy, and security. Research and highlight the security measures implemented by the platform, such as secure data transmission, encryption, and adherence to industry standards. Providing assurance of your partnership with a reliable platform bolsters the ethics committee's confidence in your data protection practices.

Data Capture Considerations: Privacy and Handling Sensitive Information

When using powerful tools like Indeemo, which allows for video and screen recording, researchers must carefully consider the type of data being captured. It is crucial to provide clear instructions to participants to prevent the inadvertent collection of sensitive or unwanted information. For example, participants should be explicitly instructed not to capture private messages, or engage in any activity that the researcher does not explicitly request. By setting clear boundaries and expectations, researchers can mitigate the risk of unintended data capture.

Researchers need to prepare for the possibility of encountering sensitive or concerning content within the video or screen recording data. It is essential to establish a plan for handling such situations while ensuring the participants' protection and well-being. This consideration becomes particularly important when working with vulnerable research participants, including children. Researchers should outline procedures for identifying and addressing any content that raises concerns or potential risks to participants. This may involve having a predetermined process for reporting and addressing any sensitive information, as well as seeking guidance from appropriate professionals or authorities if necessary.

Onboarding Tools for Data Collection: Overcoming Ethical Approval with Indeemo

Introducing a new data collection tool, such as Indeemo, can sometimes raise concerns when seeking ethical approval. Researchers may encounter apprehension, particularly when traditional methods like focus groups and interviews are still prevalent in the field. From the perspective of an ethics committee, these concerns often stem from the involvement of an external partner in the research process. The primary questions raised revolve around data security, storage, and access. However, when onboarding a robust and secure tool like Indeemo, these concerns can be easily addressed, minimising obstacles in obtaining ethical approval.

Data Security and Protection: An Assurance for Ethics Committees

Ethics committees prioritise the security and protection of research data. When considering the onboarding of a new data collection tool, it is crucial to address their concerns upfront. By selecting a tool like Indeemo, which is renowned for its strong data protection and security policies, researchers can confidently reassure ethics committees. Highlighting Indeemo's commitment to data security, encryption measures, and secure server infrastructure will provide the necessary reassurance regarding the safety and privacy of participant data.

Transparent Data Handling: Ensuring Ethical Compliance

Transparency in data handling is a key factor in obtaining ethical approval. Researchers must be able to clearly explain where the data will be stored, who will have access to it, and how the data will be secured. Indeemo, as a trusted tool, ensures transparency in its data handling processes. It offers clear documentation and protocols that outline data storage, access controls, and encryption mechanisms. By sharing these details with the ethics committee, researchers can demonstrate their commitment to ethical compliance and provide a solid foundation for obtaining approval.

Demonstrating a Robust Partner Selection Process

At times, an ethics committees may have concerns about partnering with external entities for primary data collection. It is important to address these concerns by emphasising the rigorous selection process undertaken when choosing a tool like Indeemo. Researchers can highlight the platform's reputation, its track record in ensuring data privacy and protection, and its adherence to regulatory frameworks such as the General Data Protection Regulation (GDPR). By showcasing the due diligence in selecting a robust partner, researchers can alleviate any reservations the ethics committee may have regarding the involvement of an external tool in the research process. In addition it is always beneficial to showcase and cite past research that have utilised the tool.

Ethical Navigation: Essential Considerations for a Successful Approval Process

Obtaining ethics approval for academic research requires careful consideration of key factors. Researchers must demonstrate the risk-to-benefit ratio, emphasising the potential benefits and significance of their study. Data protection is crucial, and researchers should outline secure storage and transfer methods, utilising reliable tools like Indeemo.

Clear instructions to participants help ensure appropriate data collection, while plans for handling concerning information display participant protection measures. By addressing these considerations, researchers can successfully navigate the ethics approval process, upholding participant rights and fostering responsible research practices. Prioritising ethics alongside research design and methodology ensures compliance and contributes to a culture of ethical research.

Onboarding tools for data collection, like Indeemo, should not hinder the ethical approval process. By selecting reputable platforms with strong data protection measures, researchers can address concerns raised by ethics committees. Transparent communication and showcasing data security protocols contribute to building trust and confidence in ethical data collection practices.

Let Indeemo support your next Academic Research project

Our platform also offers robust data security measures, ensuring that all data is stored securely and that participants' privacy is protected. Additionally, Indeemo provides a user-friendly interface that makes it easy for you to set up and manage your next project. Overall, Indeemo is an excellent tool for academic research, offering a flexible, secure, and user-friendly solution for data collection.

If the above approach resonates with your research objectives, please get in touch and we can set up a call with one of our Strategists to discuss your own specific research requirements when it comes to understanding the unmet needs of consumers. 

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